![]() It can typically mean a full conference package with the exception of one meal (dinner in most cases).Īn expected guest (i.e. The ‘Modified Meeting Package’ refers to a type of conference package. ![]() The opposite of ‘Load Out’, this term refers to a specific period of time for loading in equipment/items to install for an event.Īn account set up to which all charges for a specified group should be applied (often by the host or event planner). Keynote speakers are often a motivator for attendees to participate in events. ![]() The headline speaker is often a public or well-known industry figure whose presentation motivates the audience and a strong motivator for guests to attend the event. Whether it’s a presentation or speaker, a keynote refers to the opening address or important plenary session at a meeting that sets the tone or theme of the event. A detailed event itinerary can be created for attendees or team briefings to outline the flow of the event. This term refers to the specified time for crew and staff to arrive and access a venue for setup before the public or guests arrive.Ī conference, tradeshow, seminar, workshop or other meeting that combines a live, in-person audience with a virtual, online audience.Īlso called ‘Setup and Take Down’-the process of preparing equipment for an event and taking apart that equipment after the event.Īnother word for a schedule, agenda, or program. Emcee is shorthand for ‘Master of Ceremonies.’ This is the host who presides over the event program. Depending on the venue, DDR can include meeting room hire, refreshments, lunch, and conference equipment.Įarly is the key word here for registration for an event, which often means tickets and services purchased before a specified date are available at a reduced fee. Often, visitors attend consumer shows to shop, see product demonstrations and socialize.ĭay Delegate Rate, or DDR, is a charge by a venue per attendee, per day for an event, based on a full day’s meeting. Some events offer an event app to replace printed materials.Ī consumer show is a B2C exhibition or showcase of products, exclusives and activations designed to attract the attention of new potential buyers. If you want to provide your delegates with some information at your conference, offer them a conference pack, which could include a schedule or program of events, a map of the venue and information on venue facilities. Attendees can choose which session, or track, interests them the most. These terms all mean to take down equipment and clear away items that have been set up for an event, after the event is complete.ĭuring larger events, meeting planners often host shorter educational meetings known as ‘concurrent sessions’ which are scheduled to take place at the same time, each focusing on a different subject or theme. The opposite of B2B, this acronym means ‘Business to Consumer/Customer’ events, often relating to more consumer and public-facing events. ![]() This acronym stands for ‘Business to Business’ events, meaning corporate or trade-related events. Events (Including Conferences and Exhibitions)Įvents (including Conferences and Exhibitions).To help you understand what it all really means and to learn this ‘language’ of abbreviations and keywords, we have split them into five categories: We have put together a comprehensive list of the staple key words every meeting and event planner should understand. There is a whole ton of vocabulary, jargon, and acronyms that industry professionals throw around that might seem like another language, but by becoming familiar with these keywords, you can walk back into that meeting with a renewed air of confidence and smash that pitch out of the park. You too can learn the event industry lingo that everyone else seems to be using, by following this simple guide. Whether you’re a meeting planner veteran who could do with an update on modern phrases, or starting your event industry career and want to look good at your new gig – fear not. Sound familiar? The situation perhaps, but the acronyms… who knows? Have you ever walked into a meeting, confident you know your pitch to your client or peers, but then become unraveled when you’re asked if you know your RFP from your PEO? Or maybe your Aspect Ratio to your CMP?
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